Roles and Responibilities
The PTA Chair directs your committee’s meetings, making sure everyone’s views are heard, and that everyone is involved in the meeting. They should make sure all committee members are familiar with the association’s constitution, model policies if applicable, and their role and responsibilities as a committee member (and trustee, if your PTA is registered as a charity). The PTA Chair also holds the casting vote where there is tied vote.
The vice-chair supports the chairperson and assists in upholding the PTA Constitution. They may chair meetings in the absence of the chairperson and play a key role in engaging parents and the wider community in PTA activities.
The PTA Treasurer makes sure all committee members carry out their duties in relation to the control and management of PTA funds. The association’s committee is collectively responsible for the finances of the association and must therefore formally agree to any spending of funds. However, it’s the treasurer’s responsibility to ensure all financial transactions are presented and recorded correctly.
The PTA Secretary supports the PTA committee to build effective communication links between the school and the association. They also maintain accurate records.
Committee members and volunteers work alongside officers, attending meetings, planning events, and encouraging participation in PTA activities. They represent all year groups and contribute to the success of the PTA through their dedication and enthusiasm.
The Friends of Sproatley School Association do not currently formally recruit these positions but share the responsibility. If you would like to take on any of these tasks please get in touch to discuss your ideas and let us know how you could help!
Communications Officer
To assist the Secretary, this role may take on the responsibilities of emails, newsletters and social media, as well as promoting the PTA more widely.
Events Manager
From planning, bookings, and licences, to organising volunteer roles on the day, an Events Manager can help ensure your events go smoothly every time.
Raffles/Lotteries Officer
This role involves liaising with local businesses for raffle prizes, services and sponsorships, and coordinating ticket sales and prize giving.
Grants Officer
Grants can be an incredible source for fundraising, and having a role dedicated to researching and applying for these funding opportunities helps speed up the process.
Catering Officer
Food is at the heart of many PTA events, and dedicating a role to organising and managing event refreshments and catering with external vendors and volunteers can be a lifesaver.
Bake Sale Coordinator
If your PTA is full of star bakers, and bake sales are a frequent money-maker, consider instating a role to organise and manage these events.
Second-hand Uniform Coordinator
Someone to sort through, store and price uniform donations can seriously speed up the process of second-hand uniform sales, making a popular PTA fundraiser even easier to run.
Parent volunteers play a vital role in supporting PTA activities and initiatives. These dedicated individuals generously donate their time, skills, and resources to contribute to the success of the PTA. Whether assisting with event planning, fundraising efforts, or outreach activities, parent volunteers are instrumental in fostering a sense of community and enriching the school experience for all.
If you would like to join the Friends of Sproatley School Association, offer occasional support or specific skills or would simply just like an informal chat about what's involved please get in touch below.
